Modern innovation and technology have led to quite a few advancements that help businesses
grow, develop and reach higher levels of productivity. One type of technology many
businesses have begun to use is biometric technology. Biometric based attendance and time
terminals are becoming more and more popular due to the many benefits they offer. Companies
that have problems with employee time attendance should employ biometrics time attendance
software. Since the biometrics terminals read each employee’s unique voice pattern,
fingerprint, hand shape, iris or face shape, vein mapping, collagen, etc. they ensure
employees are unable to clock in for one another, preventing cases of employee time
theft.
This type of time and attendance systems use the biometrics of each employee in order to
clock in and out of the system during the day. Reports can then be generated for each
employee and sent to payroll with ease.
Some of the other advantages of biometrics for time and attendance in the workplace can be
found here.
With the use of multispectral sensors, software companies deliver time clock scanners that can cut through grease, dirt, moisture, sweat and even gloves. This is great news for construction companies, for example, who need employees to clock in and out at work sites. This cutting-edge technology works securely and accurately in real-life.
Benefit #1: Capture unique biological traits. Biometric time clocks use technology to
detect a person based on their individual makeup.
Benefit #2: Trust the accuracy of which employee is on the clock. Biometric
physiological attributes cannot be duplicated or forged. Supervisors and managers feel
confident that they are tracking each employee’s time and attendance accurately. With this
technology in place, it will also eliminate cases of leaving early, arriving late or
unauthorized overtime. Moreover, you can access the data at any time and pinpoint problems
in the office. It enables you to generate quick reports and alerts you to problems so that
you may act instantly.
Benefit #3: Prevent buddy punching practices. Buddy punching is illegal and has cost
many employers millions in financial losses each year. It is easily prevented with biometric
time clocks. Because the clock captures each employee’s unique traits, a coworker cannot
clock in or out for another employee by pretending to be that employee.
Benefit #4: Biometric fingerprint reader eliminates time theft. Companies also lose
tremendous amounts of work hours each year because employees waste 20 minutes per day,
minimum. Calculating this lost time, and how it impacts the bottom line, is impossible with
an old method of managing employee time. That problem is gone forever with this time clock
system.
Benefit #5: Biometric fingerprinting also monitors remote workers. This innovative
technology can integrate with mobile devices or the internet. The use of biometrics enables
employers to monitor employees working in remote places, even if they are halfway around the
world.
Benefit #6: Improve employee job satisfaction. Morale can become damaged when
employees give extra time without extra privileges. Supervisors can identify those employees
with data from the biometric time clock. Using the accurate attendance information captured,
they can reward employees accordingly.
Benefit #7: Increase productivity and Return on Investment (ROI). Employees who feel
better about their jobs will work better. Antiquated time and attendance systems will not
accurately track their productivity. Biometrics removes barriers such as time theft, buddy
punching, etc. and raises productivity rates.
Benefit #8: Raise company profits. A direct benefit to raising productivity rates is
raising profits. Using biometrics for time and attendance allows companies to attain the
highest levels of productivity. Companies no longer lose money to poor tracking and
practices. They will see the gains on financial statements.
Benefit #9: Improve employee accountability for time management with an audit trail.
Data collected with biometric time clocks creates a concrete audit trail for time and
attendance records. By improving accountability and responsibility, employees tend to
respond differently to how their time is managed at work. The accuracy of identifying who is
late, who takes frequent or extended breaks deters those behaviors.
Benefit #10: A biometrics time attendance system will increase the accuracy of
payroll in each and every pay period. This system accurately records employees’ arrival and
exit times, which means the employee can be paid accordingly. A reduction in overpayments is
a huge cost saving measure for most businesses. When attendance used to be kept using
paperwork it would take hours to go over every single employee’s time sheet, and then enter
it into the computer system to print checks. With biometric attendance systems, companies
can cut the amount of time spent on payroll each period. The system dramatically reduces the
time it takes to put a 100% accurate report: around 20 minutes or so.
Benefit #11: Ease of use. Integrate with current systems. The flexibility of a
fingerprint time clock allows it to work well alone or with key fobs and swipe cards. One of
the best things about using biometric time clocks is that modern systems have integrated
technology that is safe and easy to use. This provides accurate results with minimal
invasiveness for users. Also, the systems themselves are able to be installed quickly, with
minimal training needed to begin using them.
Benefit #12: Improved compliance. A biometrics attendance system can also help your
company improve its compliance with employment laws. Should the Department of Labor audit
your business, a system using biometrics will make it easier to pull records of individual
employees or a group of employees so that a decision can be made as soon as possible. Proof
of attendance is very important, which is why a biometrics system can make all the
difference when dealing with an audit by the Department of Labor.
Benefit #13: Convenient Option. Biometric time clocks are considered to be a
convenient security solution because no passwords have to be remembered, no badges have to
be used, nor ID cards, documents, etc. This lets employees quickly get to work, without
worrying that they aren’t clocked in because they forgot their access badge. This means
there are no card or fob replacement costs to bear, and the employee’s index finger is never
left at home!
Benefit #14: Automated Workplace Rules. You can easily configure a biometric system
to administer office rules. For example, a company that uses flexi time, will no longer have
to manually track hours. The system does for you and sends out reports to employees
informing them about their balance.
Biometric time clocks have arrived at the perfect time to relieve human resource
departments, supervisors and managers of the tedious tasks often associated with tracking
employees’ work hours. This technology was designed to specifically track employees based on
individual character traits that cannot be duplicated.
The accuracy in biometrics maximizes productivity and profits, while minimizing labor costs.
Employees also realize the benefits of increasing their productivity and accountability.
Considering the many benefits to implementing this cost-saving system into the employee time
and attendance function, employers have every reason to fully embrace biometric time clocks.
