Modern innovation and technology have led to quite a few advancements that help businesses grow, develop and reach higher levels of productivity. One type of technology many businesses have begun to use is biometric technology. Biometric based attendance and time terminals are becoming more and more popular due to the many benefits they offer. Companies that have problems with employee time attendance should employ biometrics time attendance software. Since the biometrics terminals read each employee’s unique voice pattern, fingerprint, hand shape, iris or face shape, vein mapping, collagen, etc. they ensure employees are unable to clock in for one another, preventing cases of employee time theft.
This type of time and attendance systems use the biometrics of each employee in order to clock in and out of the system during the day. Reports can then be generated for each employee and sent to payroll with ease.
Some of the other advantages of biometrics for time and attendance in the workplace can be found here.
With the use of multispectral sensors, software companies deliver time clock scanners that can cut through grease, dirt, moisture, sweat and even gloves. This is great news for construction companies, for example, who need employees to clock in and out at work sites. This cutting-edge technology works securely and accurately in real-life.
Benefit #1: Capture unique biological traits. Biometric time clocks use technology to detect a person based on their individual makeup.
Benefit #2: Trust the accuracy of which employee is on the clock. Biometric physiological attributes cannot be duplicated or forged. Supervisors and managers feel confident that they are tracking each employee’s time and attendance accurately. With this technology in place, it will also eliminate cases of leaving early, arriving late or unauthorized overtime. Moreover, you can access the data at any time and pinpoint problems in the office. It enables you to generate quick reports and alerts you to problems so that you may act instantly.
Benefit #3: Prevent buddy punching practices. Buddy punching is illegal and has cost many employers millions in financial losses each year. It is easily prevented with biometric time clocks. Because the clock captures each employee’s unique traits, a coworker cannot clock in or out for another employee by pretending to be that employee.
Benefit #4: Biometric fingerprint reader eliminates time theft. Companies also lose tremendous amounts of work hours each year because employees waste 20 minutes per day, minimum. Calculating this lost time, and how it impacts the bottom line, is impossible with an old method of managing employee time. That problem is gone forever with this time clock system.
Benefit #5: Biometric fingerprinting also monitors remote workers. This innovative technology can integrate with mobile devices or the internet. The use of biometrics enables employers to monitor employees working in remote places, even if they are halfway around the world.
Benefit #6: Improve employee job satisfaction. Morale can become damaged when employees give extra time without extra privileges. Supervisors can identify those employees with data from the biometric time clock. Using the accurate attendance information captured, they can reward employees accordingly.
Benefit #7: Increase productivity and Return on Investment (ROI). Employees who feel better about their jobs will work better. Antiquated time and attendance systems will not accurately track their productivity. Biometrics removes barriers such as time theft, buddy punching, etc. and raises productivity rates.
Benefit #8: Raise company profits. A direct benefit to raising productivity rates is raising profits. Using biometrics for time and attendance allows companies to attain the highest levels of productivity. Companies no longer lose money to poor tracking and practices. They will see the gains on financial statements.
Benefit #9: Improve employee accountability for time management with an audit trail. Data collected with biometric time clocks creates a concrete audit trail for time and attendance records. By improving accountability and responsibility, employees tend to respond differently to how their time is managed at work. The accuracy of identifying who is late, who takes frequent or extended breaks deters those behaviors.
Benefit #10: A biometrics time attendance system will increase the accuracy of payroll in each and every pay period. This system accurately records employees’ arrival and exit times, which means the employee can be paid accordingly. A reduction in overpayments is a huge cost saving measure for most businesses. When attendance used to be kept using paperwork it would take hours to go over every single employee’s time sheet, and then enter it into the computer system to print checks. With biometric attendance systems, companies can cut the amount of time spent on payroll each period. The system dramatically reduces the time it takes to put a 100% accurate report: around 20 minutes or so.
Benefit #11: Ease of use. Integrate with current systems. The flexibility of a fingerprint time clock allows it to work well alone or with key fobs and swipe cards. One of the best things about using biometric time clocks is that modern systems have integrated technology that is safe and easy to use. This provides accurate results with minimal invasiveness for users. Also, the systems themselves are able to be installed quickly, with minimal training needed to begin using them.
Benefit #12: Improved compliance. A biometrics attendance system can also help your company improve its compliance with employment laws. Should the Department of Labor audit your business, a system using biometrics will make it easier to pull records of individual employees or a group of employees so that a decision can be made as soon as possible. Proof of attendance is very important, which is why a biometrics system can make all the difference when dealing with an audit by the Department of Labor.
Benefit #13: Convenient Option. Biometric time clocks are considered to be a convenient security solution because no passwords have to be remembered, no badges have to be used, nor ID cards, documents, etc. This lets employees quickly get to work, without worrying that they aren’t clocked in because they forgot their access badge. This means there are no card or fob replacement costs to bear, and the employee’s index finger is never left at home!
Benefit #14: Automated Workplace Rules. You can easily configure a biometric system to administer office rules. For example, a company that uses flexi time, will no longer have to manually track hours. The system does for you and sends out reports to employees informing them about their balance.
Biometric time clocks have arrived at the perfect time to relieve human resource departments, supervisors and managers of the tedious tasks often associated with tracking employees’ work hours. This technology was designed to specifically track employees based on individual character traits that cannot be duplicated.
The accuracy in biometrics maximizes productivity and profits, while minimizing labor costs. Employees also realize the benefits of increasing their productivity and accountability. Considering the many benefits to implementing this cost-saving system into the employee time and attendance function, employers have every reason to fully embrace biometric time clocks.
